Administrative and Financial Assistant Location : BUEA

The Administrative and Finance Assistance at the level of the projects implemented by CARE International in Cameroon has as duty in collaboration with the project team in his/her zone of intervention, to ensure regional preparation and review of administrative and financial reports to be transmitted to the central level. He/she shall be responsible for:

 analysing the financial reports from project sites and synthesizing field financial data in his/her area;
 supporting project managers and implementing partners in the application of good project reporting procedures.

PRINCIPALS TASKS:

1. Respect and ensure that policies and procedures relating to payment and accounting established in CARE Cameroon are respected

 Control all receipts and relevant justification elements before payment of service providers and/or payment and liquidation of advance payments;
 Manage the small cash box, close daily records and submit to the accountant for validation and into the software all related expenditures;
 Carry out monthly reconciliation of the project bank account;
 Enter accounting write ups of diverse operations into the accounting software;
 Follow up provisions on project activities prepared by project managers and assist them in following up provisions in the treasury;
 Assist in the preparation and review of regional administrative and financial reports of projects and implementing partners before transmission to the central level according to donor procedure;
 Follow up administrative and financial aspects of partners, suppliers and service providers;
 Prepare and transmit regularly all documents of the sub-office on the 5th and 20th of each month and respect delays for monthly closing of accounts.

1. Support staff of the administration to respect CARE procedures

 Control and follow up time sheets and PAR;
 Ensure archiving of the financial and accounting elements;
 Ensure reception and archive of incoming and outgoing mails;
 Carry out all other administrative duties as need be.

1. Coaching of partners and monitoring respect of CARE procedures

 Train partners on CARE and donors’ procedures and elements to provide in financial reports;
 Ensure follow up and regular coaching of partners to make sure procedures are understood and respected;
 Control and follow up financial reports coming from partners;
 Ensure timely follow up of payments of partners.

1. Monitor and repair of vehicles

 Ensure the respect of technical instructions relating to care repairs prevention, given to drivers of different models of vehicles;
 Ensure regularly verification of the level of lubricants and other fluids and foresee refilling when necessary (engine oil, brake fluid, steering fluid and level of fuel in the reservoirs;
 Ensure that each driver verifies the state of the car in order to ensure prevention of repairs (revisions, changing engine oil etc..) and inform his/her supervisor regularly;
 Ensure that each driver verifies the wellbeing of lights and lamps, horns, windscreen wipers;
 Ensure that each driver verifies the wellbeing of the general appearance of the car and on daily bases ensure their cleanliness both inside and outside;
 Ensure that each driver verifies the state of air in the tires;
 Verify the presence of security equipment in all vehicles (extinguisher, jack, spanners, first aid box, umbrellas, lamp, touch etc.).

1. Planning management of the moto Park

 Under the supervision of the project manager, prepare daily schedules for movement of drivers and vehicles
 Ensure that movement of vehicles are put together to optimize the use of their resources;
 Regularly verify effective handling log books of vehicles and generators (ensure that drivers and those requesting outings should sign in the log books;
 Manage fuelling of vehicles and generators and ensure filling of vehicles and generators at the start of every week and the last working days of the month;
 Prepare reports on fuel and cost consumption of vehicles.

1. Monitor inventories and stock management

 Carry out quarterly inventories (stock management, inventory management) to ensure trackability of the management and use of the resources of the project.

 Bachelor’s in accounting or Finance;

 At least 2 years of professional experience in international NGO or development project
 good working Knowledge of d pack Office (Word / Excel);
 experience in the use of ACCESS and SAGA;
 Ability to communicate well in English (Oral and Written);
 Integrity; Rigorous and methodical;
 Written and spoken English with spoken Pigging is a must;
 Resident of South West region is desirable.

Care International est une association humanitaire fondée en 1945 aux États-Unis, à la fin de la Seconde Guerre mondiale, avant le Plan Marshall. Il s'agit aujourd'hui d'un réseau international, l'une des plus importantes ONG