Field Assistant

Field Assistant

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PROFILE

Title: Field Assistants

Functional Area: Programme

Reports to: Monitoring Evaluation Research Specialist

Location : Ngong or Lagdo councils Travel required Permanent travels in the field

Effective Date: Grade B

role PURPOSE

Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively.

The Plan For Girls (P4G) - Field Assistants – Overall is responsible for coordination, implementation and monitoring of P4G project activities at the community levels and equally serves as the liaison between Plan International, council and communities of each council area.

He/she equally oversees all partnerships between Plan International, council/ local government services, communities and other development actors, within the council of assignment.

Dimensions of the Role

This staff is Plan International’s representative at the project council ( i.e Lagdo or Ngong). He /She will ensure, close monitoring of the various activities at the level of the council and will directly with staff of partner associations (LNGOs)community relays, community members and councils staff to ensure implementation of activities as planned.

Accountabilities

• Assessment

• Provide leadership and expertise in the update of various baselines and assessments in the framework of the project.

• Program Design

• Coordinate the process of data collection on the field
• Contribute to ensure that issues of communities’ self-resilience are considered in the data collection process for the program design.
• Systematically conduct community meetings (at least 3 per month) and keep partner communities abreast on P4G activities and Plan International‘s activities alike in the area of intervention.
• Facilitates field visits of other Plan staff to the project zone.

• Response Management and Implementation

• Work closely with the Council to ensure that the implementation of relevant activities are planned and implemented in a phased and prioritized manner.
• In collaboration with the direct supervisor, ensure that all the objectives of the overall project are achieved as per project DIP timeframes;
• Monitor the implementation of all P4G projects (as per the various domains of intervention) within the assigned zones.
• Ensure that the indicators of the project are implemented and delivered accordingly;
• Work in close collaboration with the government and non-government entities involved in the project.
• Promote of peaceful coexistence in the implementation of activities on the field;
• Comply and also ensure that Plan International’s Child and Youth Safeguarding Policy and related procedures are adhered by all to by Plan’ International’s Associates in the council of assignment..
• Comply with Plan’s Fraud Policy at all times to safeguard and protect Plan’s assets and reputation of honesty;
• Perform any other duties to be assigned to support the attainment of organizational goals.

• Monitoring, Evaluation, Accountability and Learning

• Make field visits in beneficiary’s localities on the weekly basis to coordinate and monitor implementation of activities.
• Identify and report to the Supervisor opportunities and constraints and any adjustments needed, tap lessons learned from the project.
• Organize Community meeting following supervisor orientation.
• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

• Provide regular updates to the MERL Specialist with copy to the Project Manager on progress, priorities and constraints – verbally and in writing on an agreed frequency,
• Engage and follow up with relevant implementation partners (Councils/LNGOs)
• Submit monthly progress reports to the MERL Specialist with copies to the Project Manager.

Technical expertise, skills and knowledge

Essential

• BACC or Advance Level + 2 years.
• Minimum of 2 years of previous work experience at community level.
• Computer literate (Word, Excel)
• Language proficiency: French and Fulfulde are mandatory but use of basic English is an asset.
• Ability to ride on motorbike.

Distinctive Behaviours

• Team Spirit.
• Integrity
• Humility
• Empathy on issues affecting children’s’ rights and equality for girls.

Skills specific to the post

• Effective facilitation & communication skills
• Advocacy & Negotiation skills
• Team Spirit & Coaching skills
• Good planning and organisational skills
• Ability to adapt fast to community life and work well with children & youths.
• Knowledge and understanding of community & social issues.
• Good report -writing skills and ability to interpret or present data.
• Creative thinking and problem -solving skills.

Dealing with Problems:

Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them

• Good interpersonal and communication skills.
• Resolve conflict between community members and partner/Plan’s associates (local NGOs)

Communications and Working Relationships: Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact

• Keeps and maintain high contact with children, youths, their families and communities.
• Maintains a high contact with other all key stakeholders at the Divisional level like Delegation of Health, Social Affairs, Ministry of Women Empowerment and the Family, Basic Education, networks, Traditional authorities, Local NGOs staff, other organizations etc.
• Maintains high contact with local partners.

Desirable

• Timely and effective delivery of project activities and other outputs (reports, etc.);
• Proven capacity to facilitate trainings, coach of community leaders and provide supportive supervision;
• Commitment to child safeguarding, gender equality and participation;
• Demonstrate ability to assess best practice, document and disseminate lessons learned;
• Excellent computer skills (Microsoft office including words, excel, power point, internet etc...)
• Ability to adapt and network with grassroots structures;
• Willingness to travel at short notice and be flexible to changing circumstances
• Communication Skills: Well developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of Plan at the local level.
• Proven interest in project management, negotiation and partnerships.
• Proven interest in community and social issues and at least a year's involvement in areas such as: Community work, Children clubs / youth groups & women's/ girls projects.
• Proven interest in community and social issues.

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

• Field based with limited travels out of assigned Council area or Program unit.

Level of contact with children

• High level: Frequent interaction with children and youths.

Location: Ngong or Lagdo councils

Type of Role: Field assistant

Reports to: MERL Specialist

Grade: B

Closing Date: 03/02/2020

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.

As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

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