Finance & Accounting Officer (FAO)

Position Details

Job title: Finance & Accounting Officer (FAO)

Location: Douala, Littoral (1),

Number of Positions: 1

Primary Manager: Finance and Accounts Manager

Start Date: April 1, 2019

Applications Due By: March 17, 2019

The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 19 countries and at over 5,500 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of over 1,000—nine of 10 who work in the field—the Foundation’s global mission is to implement HIV prevention, care, and treatment programs; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children, and families worldwide. For more information, please, visit our page: www.pedaids.org .

EGPAF works in partnership with the Ministry of Health NACC and the Regional and District Health Teams to support HIV Prevention, Care and Treatment and health systems strengthening services. EGPAF is mainly funded by PEPFAR through the Centers for Disease Control and Prevention (CDC) and the United States Agency for International Development (USAID).

SUMMARY OF THE POSITION

The Finance & Accounting Officer (FAO) will be a member of the Operations Team and will be co-located with and supervised by the Finance & Accounts Manager in Bastos, Yaoundé, Cameroon.

The FAO will work towards the achievement of the Foundation’s goals efficiently and effectively. This position will be responsible for ensuring that all administrative and finance activities for the Foundation are done in compliance with Foundation rules and regulations.

The FAO will conduct assigned activities to support the establishment and maintenance of a functioning office as required by EGPAF. The FAO will be responsible for ensuring that all administrative and finance activities for the Foundation’s Cameroon office are timely and in compliance with Foundation rules and regulations, to include Quick Books entry, submission of financial packages and reports to EGPAF HQ Accounting, and preparation/processing/tracking of payment vouchers, advances, and expenditures.

Regular job activities and requirements will include:

1. Accounts Payables and Data Entry:

· Review adequacy of supporting documentation for all documentation forwarded for payment

· Review of all Mobile payments to ensure completeness and accuracy

· Responsible for timely processing of staff advances for travel and activities in the sub-offices

· Responsible for ensuring that supplier invoices submitted in the field office are paid within the agreed timelines

· Responsible for reconciliation of supplier statements

· Responsible for ensuring that all hard copy vouchers are duly authorized before payment and filing

· Provides a monthly payment tracker for Invoices and Mobile Payments

· Manages a systematic financial filing system that is sequential, complete and up to date at all times both scanned and hard copies

· Pro-actively addresses identified monthly compliance issues regarding payables from HQ.

· Responsible for ensuring that supplier invoices submitted in the field office are paid within the agreed timelines

· Responsible for reconciliation of supplier statements

· Responsible for ensuring that all hard copy vouchers are duly authorized before payment and filing

· Capture all transactions into Quick Books system

· Cash management, including banking and disbursements, in accordance with established Foundation procedures.

· Provides a monthly payment tracker for Invoices and Mobile Payments

· Manages a systematic financial filing system that is sequential, complete and up to date at all times both scanned and hard copies

· Pro-actively addresses identified monthly compliance issues regarding payables from HQ.

2. Cash/Bank Management

· Reviews and approves expenses incurred from petty cash. Ensure timely petty cash replenishment.

· Ensure a balance portfolio between cash at bank and cash in hand in accordance to the Foundation’s policy.

· Upload payments on the Ecobank OMNI Platform.

· Keep a clear tracker of all bank transactions.

· Perform daily and monthly bank reconciliation,

· As custodian of the check books, ensures safety, sequential check writing, counterfoil controls and application of new check books as appropriate

· Monitors field offices bank accounts balances and advises on funds transfer periods and amounts.

· Ensure timely banking of any unspent amounts refunded by staff as well as any cheques written in favor of the foundation for various transactions.

3. Budgeting and Financial Management:

- Assist in preparing of monthly financial reports, including, but not limited to:

· Budget to actual reports for specific agreements

· Financial projections and burn rate analysis for agreements

· Financial analysis based on program activities

- Assist in budget management, including:

· Development of new business cost proposals

· Development of annual budgets under continuation awards

· Assist in the provision of financial data and analysis to Country management

4. Audit & Compliance Review Support

· Support Donor related Compliance /Business Systems Reviews , including follow up and complete resolution of findings

· Support EGPAF’s annual internal and External audits and Compliance Review functions and follow up of findings

Required Qualifications and Key Competencies:

· A professional degree in Finance and/or Accounting or other related field of study

· A qualified professional certificate like ACCA, CPA, or HND in accounting will be an added advantage

· Minimum 2-3 years of experience directly supporting/managing Finance in an INGO or corporate environment with at least 1 year in a similar position.

• Working knowledge of English and French

· Solid knowledge of accounting and financial reporting

· Experience in using QuickBooks accounting system

· Solid knowledge of computer software and modern accounting systems; particularly Microsoft Excel.

· Excellent knowledge of the Cameroon fiscal environment

· Working knowledge and understanding of US Government funded project, rules and regulations.

· Excellent analytical, oral and written communication skills in English and French

· Highly organized with ability to prioritize and multi-task while working as part of a team

· Possess strong accuracy, attention to detail and ability to follow through

· Computer literate, with strong knowledge of, and experience with Microsoft Office applications

· Honest, energetic, independent, self-motivated and administratively self-sufficient

· Ability to maintain confidentiality, exercise discretion and sound judgment.

· Willingness to travel.

· Team Building – Team building is a person’s ability to inspire and foster team commitment, spirit, pride, and trust. He/she also facilitates cooperation and motivates team members to accomplish group goals.

· Customer Service – Customer service is a person’s ability to anticipate and meet the needs of internal and external customers while delivering high-quality products and services and being committed to continuous improvement.

· Decisiveness – Decisiveness is a person’s ability to make well-informed, effective, and timely decisions, even when data is limited or solutions produce unpleasant consequences. He/she will also perceive the impact and implications of decisions.

How to Apply:

Qualified candidates should submit a CV and cover letter through the following link: https://chj.tbe.taleo.net/chj05/ats/careers/searchResults.jsp?org=PEDAIDS&cws=1

Screening of applications will be on a rolling basis. Please note that only shortlisted applicants meeting the above requirements will be contacted.

Applications are only acceptable through the above link.

This position is subject to donor funding.

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, EGPAF complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Foundation has facilities.