Grants Officer

Position Details



Job title: Grants Officer



Location: Yaoundé



Reporting to: Associate Director of Operations



Start Date April 1, 2019



Application Due: March 17, 2019



The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 19 countries and at over 5,500 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of over 1,000—nine of 10 who work in the field—the Foundation’s global mission is to implement HIV prevention, care, and treatment programs; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children, and families worldwide. For more information, please, visit our page: www.pedaids.org .



EGPAF works in partnership with the Ministry of Health NACC and the Regional and District Health Teams to support HIV Prevention, Care and Treatment and health systems strengthening services. EGPAF is mainly funded by PEPFAR through the Centers for Disease Control and Prevention (CDC) and the United States Agency for International Development (USAID).



Job Purpose



The Grants Officer will be responsible for the provision of grants support to EGPAF’s program in Cameroon and ensure compliance with the terms and conditions of the Foundation’s awards, applicable Donor rules and regulations, and host country laws, and the Foundation’s internal policies, with support from the Associate Director of Operations.



Key Responsibilities



The Grants Officer will also ensure that all sub-recipients in Cameroon have a strong financial management system that ensures transparency and accountability of Foundation resources. Key tasks will include the following:



· Sub-agreement Administration



· Support in the review and evaluation of sub-grantee applications and proposals



· Support in the negotiation of contract and sub-grant terms and conditions, prepare contract, and sub-grant award documents.



· Prepare grantee requests for necessary award approvals and waivers.



· Manage the sub-grant and contract closeout processes



· Risk assessment



· Lead in the evaluation of potential sub-recipients’ proposals and conduct the pre-award and risk assessments for all potential partners and ensure adequate documentation of this process.



· Ensure annual risk reassessment exercises are done for all Sub-grantees and that capacity strengthening efforts are tailored to individual grantee needs and assessed risk



· Ensures systems are in place to ensure proper reporting of violations or potential violations to appropriate individuals – champions and provides training on the Foundation’s Whistleblower policy.



· Monitoring and Support of Sub-recipients



· Monitor grantee performance to ensure compliance with the terms and conditions of award including review of financial status reports.



· Review grantee reports for accuracy and completeness, conduct site visits to verify grantee activities, and on-site financial reviews, followed by site visit reports.



· Identify grantee capacity building needs and provide technical assistance where needed.



· Assist in providing ongoing training and support to grantees to ensure compliance and good fiscal discipline



· Ensure the grantee monitoring & support SOP is fully administered and adhered to at all times with relevant communication to senior management on identified gaps as per the escalation matrix



· Monitor sub-grantee expenditures against budget and program performance in conjunction with activity managers



· Budgeting and Financial Reviews



· Provide technical support to Sub-grantee in the development of work-plan and budget to be followed during the award contract period



· Review monthly financial reports and cash requests and monitor actual expenditures against budgets/ceilings, documenting material variances and working closely with the partners to minimize deviations from planned spending



· Review grantee financial reports for accuracy and completeness.



· Support the coordination, planning, and execution of annual audit from partner organizations



· Knowledge Management System



· Maintain contracts/grants information management systems, including filing, archiving, organization, and dissemination of contracts/grants information for country and head-quarter’s staff.



· In partnership with the CIR team conduct periodic business systems to review for sub partners.



Requirements



· Advanced university degree in Finance, Business Management or other related field required.



· ACCA or CPA



· Minimum 5 years’ experience in one or more of the following areas: grants management, contract management, finance and accounting.



· Experience with managing USG funding is required; experience with managing other major international donor funds and working with an international non-profit/non-governmental organization (NGO) preferred.



· Ability to be self-directed and self-motivated and a team player.



· Excellent organizational skills and detail-oriented.



· Demonstrate ability to work in a multi-cultural environment and establish harmonious and effective working relationships both within and outside the organization.



· Strong computer skills – dept at spreadsheet, internet, word processing, and email software.



· Ability to think logically and apply laws/regulations and Foundation’s policies and procedures in a variety of situations.



· Ability to edit and write clearly and concisely in a business environment.



· Willingness to travel up to 50% of time.



· Fluent in French and English



Competencies



· Team Building – Team building is a person’s ability to inspire and foster team commitment, spirit, pride, and trust. He/she also facilitates cooperation and motivates team members to accomplish group goals.



· Customer Service – Customer service is a person’s ability to anticipate and meet the needs of internal and external customers while delivering high-quality products and services and being committed to continuous improvement.



· Decisiveness – Decisiveness is a person’s ability to make well-informed, effective, and timely decisions, even when data is limited or solutions produce unpleasant consequences. He/she will also perceive the impact and implications of decisions



How to Apply:



Qualified candidates should submit a CV and cover letter through the following link: https://chj.tbe.taleo.net/chj05/ats/careers/searchResults.jsp?org=PEDAIDS&cws=1



Screening of applications will be on a rolling basis. Please note that only shortlisted applicants meeting the above requirements will be contacted.



Applications are only acceptable through the above link.



This position is subject to donor funding.



The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, EGPAF complies with applicable state and local laws governing non-discrimination in employment in every location in which the Foundation has facilities.